Terms and Conditions for Traditional Publishing/Adapting Existing Books into Other Versions

1. Overview

This agreement sets forth the terms and conditions for the adaptation of an existing book into a different version by CLC Kenya/ACABA. The goal of this adaptation is to expand the reach and impact of the original work to a different reader segment while preserving its core themes and messages.

2. Responsibilities of CLC Kenya/ACABA

• Production Costs: CLC Kenya/ACABA will bear all costs related to the adaptation, including editing, design, formatting, printing, and distribution.
• Distribution and Marketing: CLC Kenya/ACABA will manage the distribution and marketing of the adapted version, including promotional activities and placement on retail platforms.

3. Author’s Compensation

• Royalty Rate: Authors will receive 5-10% of net sales annually from the adapted version, with the specific percentage determined during final contract negotiations.
• No Advance Royalties: Authors will not receive advance royalties for the adaptation.
• Royalty Payment Schedule: Royalties will be paid annually, along with a transparent sales report.

4. Rights and Ownership

• Original Book Rights: The author retains full rights to their original book, including all intellectual property and future adaptations.
• New Version Rights: CLC Kenya/ACABA will hold exclusive rights to the adapted version for the duration of the contract. These rights may revert to the author upon mutual agreement or at the conclusion of the contract.

5. Purchase of Teen Version by Author

• Printing Cost Plus Facilitation Fee: The author may purchase copies of the adaoted  version directly from CLC Kenya/ACABA at the printing cost plus a 20% facilitation fee.
• Minimum Order Requirements: Orders must comply with the publisher’s minimum print order policies, which will be communicated in advance.

6. Duration of the Agreement

• Contract Term: This agreement will be valid for a period of 5-10 years, as agreed upon by both parties during final contract negotiations.
• Renewal Option: At the end of the contract term, the agreement may be renewed by mutual consent.

7. Collaboration Process

• Approval of Adaptation: The author will be provided with the opportunity to review and approve the adapted manuscript to ensure alignment with the original message and values.
• Author Contributions: The author may be invited to provide input, such as a foreword or additional focused insights, to enhance the adaptation.

8. Termination Clause

• Either party may terminate the agreement with 60 days’ written notice, provided there are no outstanding financial or contractual obligations.

9. Attribution and Compliance

• Attribution: The adapted version will credit the original author on the cover and within the text.
• Ethical Standards: Both parties agree to uphold the content’s integrity, adhering to Biblical principles and ethical publishing practices.

10. Quality Assurance

• Adaptation Standards: CLC Kenya/ACABA will ensure the adaptation meets high-quality editorial, design, and production standards. The author may request revisions during the approval process.

11. Sales and Reporting

• Sales Reporting: CLC Kenya/ACABA will provide annual sales reports, detailing units sold, net sales revenue, and royalty calculations.
• Sales Channels: The adapted version will be made available through online platforms, bookstores, and other relevant sales channels.

12. Dispute Resolution

• Arbitration: Any disputes arising from this agreement will be resolved amicably through negotiation. If unresolved, disputes will be submitted to arbitration in accordance with the laws of Kenya.
• Jurisdiction: The governing law of this agreement will be the laws of Kenya.

13. Force Majeure

• Neither party shall be liable for delays or failure to fulfill their obligations under this agreement due to circumstances beyond their control, such as natural disasters, pandemics, or government actions.

14. Confidentiality

• Both parties agree to keep the terms of this agreement and any unpublished content related to the teen version confidential, except as required for production or marketing purposes.

15. Marketing and Promotion Rights

• Author’s Role in Promotion: The author agrees to participate in reasonable promotional activities, such as interviews, book signings, or virtual events, as mutually agreed.
• Publisher’s Responsibility: CLC Kenya/ACABA will spearhead marketing efforts, including advertising campaigns and promotional materials, at its own cost.

16. Delivery of Manuscripts and Materials

• Author’s Obligations: The author will provide any materials required for the adaptation, such as the original manuscript, within a reasonable time frame.
• Publisher’s Obligations: The publisher will ensure timely production and delivery of the teen version in line with agreed timelines.

17. Early Termination Consequences

• If the agreement is terminated before the end of the contract term:
  • The publisher retains the right to sell remaining inventory of the adapted version until stocks are depleted.
  • The author may choose to purchase unsold copies at the printing cost plus a 20% facilitation fee.

18. Non-Compete Clause

• During the contract term, the author agrees not to produce or authorize a similar adapted version of the same book with another publisher without the express consent of CLC Kenya/ACABA.